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Business Tech Tip: Standardized Email Signatures
Business Tech Tip: Standardized Email Signatures; Information System, Communication
for Business, Employee Email, Email Clients / Prospects / Affiliates, Legal
Disclaimer
Crossroads strives to stay at the head of the technological curve, rather
than play catch-up after a problem has occurred. We continuously keep you informed on the latest trends and technologies
to keep your network as up-to-date and efficient as possible. The
following networking tip is provided to help make your information system
network more productive and profitable.
Standardize on a Company-Wide Email Signature
Email is arguably the most prevalent form of communication for businesses. Employees send on average 30 emails a day, or about 500-600 emails each month to your clients, prospects, affiliates, etc. With every email sent is an opportunity to further brand your company, for free.
You never know when an
email will get forwarded to an individual or company that will want to
contact you, so make it easy for them by following these email signature
tips to get the most out of each email sent:
- List your company name and tag line
- Make it easy for clients to learn more about your business by including your web site URL in the signature (example: www.xrbs.com )
- Include your phone numbers and save recipients from opening their address books if they want to respond to your email via phone.
- Standardize on colors and fonts that support your brand (The look and feel should be similar to the look and feel of your brochures, business cards, etc)
- Include a legal disclaimer.
Here is an example of a powerful standardized company-wide
email signature, including a legal disclaimer:
Scott Cunningham
Crossroads Business Solutions, LLC
Professional
Computer Networking Services; Our People Make the Difference.
Support: (317) 770-6400
Cell: (317) 529-0418
Fax: (866) 764-6548
scott.cunningham@xrbs.com
www.xrbs.com
This email and any files transmitted with
it are confidential and intended solely for the use of the individual or
entity to whom they are addressed. If you have received this email in error
please notify the system manager. Please note that any views or opinions
presented in this email are solely those of the author and do not
necessarily represent those of the company. Finally, the recipient should
check this email and any attachments for the presence of viruses. The
company accepts no liability for any damage caused by any virus transmitted
by this email.
You’ll be amazed at how this little
action can lead to additional business. Crossroads will
periodically provide you with similar money-making or efficiency-increasing
tips as part of our Network Management Service. Let us show you why having
an outsourced IT department is the right choice for your business.
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